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October 11, 2021
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Service update and system upgrade bringing product and security enhancements

Following our mid-June service update, explaining the unprecedented demand for recruitment and screening services, I write with an update.  
 
With Ernst & Young predicting the fastest GDP growth in 80 years, we continue to experience unparalleled demand for our services. Speaking with so many of our clients and partners, we see this pattern echoed across the board. In mid-June, there were over 1.5 million active job postings in the UK. This figure now stands at 1.65 million. The Office of National Statistics have also reported the highest level of vacancies since their records began in 2001. 
 
Since my last update, at Verifile, we have continued to focus on three areas: 
 
Recruitment – Our headcount is now up 51% since the start of the recovery. We continue to actively recruit and select more experienced talent to join our Operations Team. New joiners are being onboarded weekly. 
 
Flexibility and responsiveness – We continue to utilise our flexible and cross trained staff, moving them between teams as needs require. 
 
Going the extra mile – Our hardworking staff are continuing to put in the extra hours needed to meet the unprecedented demand. I am incredibly grateful for their efforts to support you and your candidates. 
 
Our advanced technology means that the processing of many checks is fully automated, so they are being processed without delay – the increase in volume does not affect these checks. 
 
Despite the significant uplift in our headcount, we are regrettably still experiencing delays collecting references. This is partly due to the incredibly high volume of orders that we continue to receive. In addition, the task of providing references for former employees has not been top of the list for many organisations. The focus has, understandably, been on recruitment, retention and bringing staff back from furlough. Many schools, colleges, and universities were closed for the summer holidays, bringing a delay to some academic checks too. However, we are starting to see some encouraging signs that turnaround times will begin to reduce in the coming weeks. 
 
Thank you for your patience and support as we continue to manage and adjust to meet the unprecedent demand. 
 
Yours sincerely, 

Eyal Ben Cohen
Founder and CEO
 

Other News

 
Right to Work in the UK Temporary Adjustments Extended
 
The Home Office have announced an extension to temporary COVID-19 adjusted check measures. The projected end of temporary adjustments is now 5 April 2022. Click here for guidance on the current rules.
 
Internet Explorer Reminder
 
Our client portal no longer supports access via the Internet Explorer (IE) browser. Microsoft ceased to support Internet Explorer 11 in November 2020, so our focus is now on those browsers that are more popular with our candidates and clients such as Google Chrome and Microsoft Edge.
 
 
System Upgrade
 
We’re launching another upgrade to our system. Read on to see what's included. 
 
Global Fraud/Sanctions
•   Unpublish possible matches from the Verifile report 
•   Non-accessible weblinks no longer published
•   Optional secondary processing rules
 
Manage the full end-to-end DBS process via API 
•   Confirm DBS ID checks via our API
•   Change document types
•   Provide new document details
•   DBS document helper specifies fields needed per document
 
Ordering enhancements
•   Order international checks via the portal 
•   Show checks by country
•   Set a default country to always show checks for that country
•   Search by check name
•   Show check by category, e.g. Reference and Verification Services
•   One-click to access background info on many of our products 
 
Security enhancements
•   Introduction of reCaptcha at log in 
 
For more detailed information on these enhancements, please read on below to find out more. 
 
 
Global Fraud/Sanctions
 
If you have ruled out possible matches from being your candidate, or have concluded that the possible matches aren’t relevant, then you will be able to unpublish those matches from the Verifile report via the client portal. 
 
Many of the data sources used in this search are internet based, such as news articles. Over time, weblinks can expire and are therefore no longer accessible. The original data that was available from the source is always retained when profiles are created in the product, and these are shared with you. However, going forward, we will check these weblinks, and only share those that can be accessed at the point that the check is run. 
 
We have also introduced additional secondary processing options to refine the possible matches even further. For example, adding an ‘exact last name filter’ means that possible matches would only be shown when the last name on the profile matches exactly the individual’s last name as we have it. For more information on the secondary processing options available, please see section 7 of this guide
 
 
Manage the full end-to-end DBS process via API 
 
Whilst it has long been possible to order all levels of DBS England and Wales criminal record checks via our API, it will now be possible to confirm that the individual’s ID has been checked via our API too. Clients that have integrated our API with their Applicant Tracking System no longer need to log into our client portal as the full end-to-end process can now be run purely via API. 
 
In conjunction with the above, we have added functionality to change ID documents for candidate entry orders. This is helpful if a candidate says they will present certain documents for the ID check, but actually present different documents. It is possible to provide details for those new documents, e.g. passport number, via the API too.  
 
 
Ordering enhancements
 
You’ll now be able to order our 3,500+ international checks via the client portal. We have enhanced the ordering page to make it simple to find and order the correct checks worldwide. You’ll be able to show (filter) checks by country and category, plus search by check name. 
 
In addition, if you mainly order checks in one country, we can set up that country as your default. This enhancement will benefit clients that have branches worldwide and consequently have different default checks for each. Please contact our Client Services Team to set this up.  
 
You’ll also see that we’ve added information links to many of our checks. One-click on the (i) icon will open that check’s description page in a new tab, meaning that you can easily look up background information on the check before you place your order. We’ll continue to add links for the rest of our checks. 
 
Security enhancements
 
To improve the security of our system we have added reCAPTCHA to our login page used by candidates and clients. It will usually only require one click of a button to get through and will provide significant security benefits in return. 

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CMS.DataEngine.CollectionPropertyWrapper`1[CMS.DataEngine.BaseInfo]
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September 17, 2021
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FCA announce continued delays processing applications for Senior Managers

Despite increasing resources in an attempt to reduce delays, the FCA has confirmed that unprecedented volumes have resulted in continued delays with the processing of applications for regulated roles.

The FCA have asked for help with processing applications of Senior Manager and Appointed Representative efficiently by requesting that full background screening (including completion of DBS checks) is undertaken before submitting applications.

With unprecedented levels of hiring across many sectors, the news of the FCA’s ongoing delays in processing Senior Manager and Appointed Representative applicants comes as no surprise.

Employers in the financial services sector would be advised to build more time in to their onboarding schedules and ensure that pre-employment screening is initiated as early as possible. Applications to the FCA should only be submitted once all results have been received in order to prevent further delays.

The FCA have specifically asked for the following help:

  • carefully checking the application before submission to ensure that it has been completed in full
  • remembering that for SMR applications you must complete a Disclosure & Barring Service (DBS) check before submission
  • making sure you have conducted, and included, all appropriate due diligence checks, including regulatory references, before submitting a candidate
  • responding promptly and fully if we contact you to seek further information about a submitted application

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January 18, 2021
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2020 challenged us all but Verifile faced it head-on

Here’s our 2020 review...

It’s a little difficult writing positively about 2020 when, for many, it has been an incredibly challenging time.
 
But, if there’s one thing we can take away from the last 12 months is that the desire for people to help others, and their determination to overcome challenges together, is what makes us strong. Local legend Captain Sir Tom Moore was a shining example of this.

Year-Review-2020-Capt-Tom.jpgCaptain Sir Tom Moore and his nephew Benji

While later in the year phrases like “you’re on mute” and “support bubble” became commonplace, and Doctors and Government Advisors became household names, the beginning of 2020 started much the same as any other, and it wasn’t long before we received some good news.
 
It was announced that our CEO and founder, Eyal Ben Cohen, had been named as Cranfield School of Management’s Entrepreneur Alumnus of the Year.
 
The Cranfield School of Management annual alumni awards, recognise special achievements and contributions of alumni, providing Cranfield with an opportunity to acknowledge and celebrate those who exemplify the values of the school.
 
Speaking at the time, James Pagliaro, Senior Development Manager at Cranfield University, said: “Importantly, Eyal’s vision gives other businesses peace of mind and confidence when hiring new employees; in a world where good people are key to a company’s success – this is integral.
 
“It is for this reason, that we are delighted to announce that Eyal is the winner of this year’s Entrepreneur Alumnus of the Year Award.”
 
Cranfield School also highlighted Verifile’s excellent growth in turnover, profits, product and geographical reach.
 
But, Eyal said this award, and others, aren’t just for him. Announcing the award to Verifile staff, he said: “This award really is for each and every one of us working at Verifile.
 
“While I may have come up with the idea and while I may be behind most of the decisions, without the teams here I would not have been considered.
 
“It is you who get on and get the job done, you who deliver the quality products and services. You make me proud and now you make Cranfield University proud.”

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Verifile Founder, Eyal Ben Cohen, at Cranfield University

In February, Verifile found that 60% of job applicants have lied on their CV.
 
As a background screening company, Verifile carries out a wide range of checks on behalf of clients, including those who need to carry out screening during their recruitment process.
 
The internal research of those CVs checked by Verifile highlighted how widely spread the problem of CV fraud has become, but also how Verifile’s merging of technology and human verification methods are able to catch discrepancies for their clients.

Looking at the checks carried out in the previous 12 months up to the end of 2019, Verifle’s referencing teams found inaccuracies in: 
  • 13% of employments checked
  • 15% professional memberships and licences checked
  • 13% of qualifications checked
Meanwhile, the quality of Verifile’s knowledge and the tenacity of their teams was also highlighted with a drop of 7% in the number of checks returning ‘no result’, when compared to 2018 figures.

In 2019 Verifile were only unable to verify a tiny 4% of qualifications, employments and memberships listed on CVs.
 
This is a very impressive and demonstrates how Verifile always goes that extra mile to verify every piece of information we receive.
 
In March, the COVID-19 pandemic that had been spreading across the world impacted Britain. Thinking ahead to how this may impact our business and that of our clients, a team was put together to understand how we could continue to provide our services if we were unable to come into our centralised office.
 
Using what we had learnt by achieving our Business Continuity Management Systems ( ISO 22301) citification, and the experience of our leadership teams we sought to create a remote network that all Verifilians could use and access where it was safe to do so.
 
Colleagues began working hard to arrange to work remotely, setting up offices at home, or creating safe spaces in our building if they could not find a remote working space, and this was not a moment too soon.
 
Just days later a national lockdown was announced.
 
In many ways, there was no disruption to how we carried out delivering our services, or at least not one that our clients will have noticed. Verifile had adapted quickly and maintained the provision of services as best as it could, with little to no difference at the point of delivery.
 
But now, the national effort to fight COVID-19 was in full swing and looking at how best to play our part, Verifile announced that they would be waiving the admin fees for DBS checks and fast-tracking any for positions that would be needed for the fight against COVID-19.
 
While this was in response to the DBS waiving fees for certain positions, the additional removal of Verifile’s admin fees gave England and Wales’ NHS and Healthcare agencies a chance to save millions in their much-needed COVID-19 recruitment drive.

Year-Review-2020-NHS.jpg
Verifile pledged £3 million to support COVID-19 recruitment

But this wasn’t the end of Verifile’s support. Adapting this offer even further, Verifile pledge up to £3 million, to the COVID-19 effort by:
  • Waiving all DBS admin fees for health and social care roles treating COVID-19
  • Utilising its position as a DBS umbrella body to make sure suitable positions were fast-tracked
  • Guaranteeing employers recruiting staff and volunteers to deal with the COVID-19 pandemic in England and Wales a free end-to-end service
At the time, Eyal said that it was important for all businesses to join the fight against COVID—19, something that still rings true almost a year later.

“As a UK based business, it’s vital that Verifile works to support our health and social care workers keeping our country safe,” he said.
 
“By working with the DBS, and removing our own admin fees, we can reduce the financial burden on the NHS and other health and social care providers so they can use that money toward their fight against COVID-19.
 
“We are in unprecedented times and we must all play our part in supporting the fight against COVID-19. We must all pull together and make a serious commitment where it counts.”
 
As the year continued, Verifile did have to make some difficult choices but the company remained strong and work continued, and their efforts did not go unnoticed.
 
In December Verifile was recognised as a UK Business Hero during COVID-19 pandemic.
 
The recognition was part of the UK Business Hero campaign, created by the UK’s Chamber of Commerce and HRH The Countess of Wessex, and designed to highlight the efforts businesses made in fighting the Coronavirus pandemic
 
Informing Verifile that they had been named a UK Business Hero, Justin Richardson Chief Executive of Bedfordshire Chamber of Commerce said: “Bedfordshire Chamber of Commerce would like to congratulate Verifile and all the staff involved for their contribution and responding to the needs of frontline workers and the local community.”

Year-Review-2020-UK-Heroes.jpg

Meanwhile, it wasn’t just the client and candidate facing teams who were working hard to improve and evolve Verifile’s offering.
 
Working in the background, our teams researched and developed 206 new international checks.

The addition of these checks now means Verifile’s Background Screening Teams can deliver 3,509 checks in 251 countries and jurisdictions.
 
They also found ways to reduce hundreds of checks already in place, such as:

Criminal Records:

•    96 new checks added in 68 countries
•    68 checks were reduced in price

Credit and Financial Checks:

•    19 new checks added in 12 countries
•    70 checks were reduced in price

Directorships:

•    7 new checks added in 4 new countries
•    12 checks were reduced in price

Driving Records:

•    25 new checks added in 24 countries 
•    21 checks were reduced in price

ID Checks:

•    47 new checks added in 36 countries
•    45 checks were reduced in price
 
Alongside this, various upgrades to our website and other systems continue to increase Verifile’s quality of service, bringing a more efficient yet robust background screening process for clients and their candidates.

Year-Review-2020-Zoom-Meeting.jpg
Team Verifile has continued to work remotely

Finally, just before we closed for Christmas, we announced we had been Pre-Approved For Public Sector Background Screening as part of the G-Cloud 12 network.
 
G-Cloud frameworks are a pre-negotiated agreement between Government and suppliers of technology services, helping government departments access services that are already within procurement guidelines.
 
This saves the public purse time and money and makes sure that the public sector has access to the very best services quickly and easily.

What's in store for 2021?
 
So that was 2020, but while the year is over, the battle against COVID-19 and Verifile’s relentless mission to create the best background screening services is not.
 
We all continue to work remotely, and we continue to strive to support the efforts of our NHS and Healthcare heroes in their fight against this deadly virus.
 
Alongside this business continues as usual.

We may have just entered a third lockdown, but we are delivering services as our clients expect and also developing new systems such as a new mobile app and a partnership with the Post Office that we’ll announce soon.
 
Also, as our clients start to recruit again, it shows good signs for the economy bouncing back. We are also continuing to recruit more staff in our operations and software development teams, and so there are positive signs of recovery.

Of course, we're not out of the woods yet, but it's good to see movement in the right direction. We are certainly starting 2021 in a strong place and we are raring to go.
 

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