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Profile Image Verifile
June 22, 2023
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Verifile Empowers UK Employers with Swift and Reliable DBS Checks

We are pleased to share the latest insights into the performance of Verifile’s DBS checks, as well as important information from the Disclosure and Barring Service (DBS) regarding their processing times.
 
The DBS recently released their results for the financial year spanning from April 2022 to April 2023. It is worth noting that the demand for all DBS checks, including Enhanced applications that require referral to the Local Police Forces, experienced a significant surge, surpassing initial forecasts by over half a million applications. Despite this surge in volume, DBS has demonstrated commendable performance, with approximately 50% of all checks being issued within a swift 24-hour timeframe.
 
At Verifile, we are pleased to report that during the same period, an impressive 71% of all DBS checks processed by Verifile were completed within 24 hours, with Basic checks achieving an outstanding completion rate of 87%, Standard checks at 78%, and Enhanced checks at 46%.
 
Our commitment to efficiency and accuracy is further reflected in our average processing times for the year. Across all types of DBS checks, Verifile has achieved an average turnaround time of just 3.08 days. Basic checks have been completed in an exceptional average processing time of 0.61 days, while Standard checks have shown remarkable efficiency with an average of 1.03 days. Even Enhanced checks, which involve a more comprehensive review, were processed within an average time of 7.06 days.
 
For the month of April 2023, Verifile achieved remarkable results with Basic checks completed in an average processing time of just 0.4 days! To provide a comprehensive comparison of Verifile's performance against the overall market, we present the following table showcasing the processing times for April 2023:
 

 

Verifile

DBS

Basic

0.4 days

0.9 days

Standard

1.1 days

1.6 days

Enhanced

8.21 days

12.5 days

 
These figures highlight the outstanding performance Verifile has achieved for its customers, with our processing times consistently outperforming the market averages. Despite the increased demand and challenges faced by the DBS, Verifile has remained dedicated to providing swift and reliable DBS checks, ensuring that UK employers can make informed hiring decisions quickly.
 
As an umbrella body, Verifile understands the importance of maintaining a strong collaboration with DBS and appreciates the measures they have taken to address delays, particularly for applications referred to the Police Forces. The steps taken by DBS, such as increasing funding to recruit additional staff, working closely with the forces, and implementing comprehensive training programs, aim to improve the overall processing times for Enhanced DBS checks.
 
We are proud to have consistently delivered exceptional results to our customers, demonstrating our commitment to efficiency and accuracy. Verifile continues to invest in our technology and resources to optimise our operations, ensuring that UK employers benefit from seamless and efficient DBS checking services.

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Profile Image Verifile
June 8, 2023
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Verifile Partners with CPC to Host a Webinar on Keeping Children Safe

At Verifile, we understand the paramount importance of safeguarding children in educational institutions. That's why we are thrilled to announce our partnership with Crescent Purchasing Consortium (CPC) to bring you a comprehensive webinar on "Keeping children safe with the right background checks."

🗓️ Mark your calendars for the 5th of July at 12pm when the webinar will take place.

Don’t miss out, book your place by signing up here; https://loom.ly/TDpxXyg

We look forward to your active participation and a fruitful discussion during the webinar. Let's work together to create a safer environment for our children!

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Profile Image Verifile
March 20, 2023
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Verifile’s UK Right to Work Product Range

Our UK right to work product range has been evolving since the introduction of the option to digitally confirm right to work and obtain statutory excuse for valid British and Irish passport holders. We now have three UK right to work products in our range -  

We’re currently transitioning customers using legacy versions of our UK Right to Work checks to one of these three right to work checks. You may notice a small change to the name of our UK right to work checks and to how we present results. Full details are enclosed below.   

UK Right to Work (Digital & Conditional) 

This is our most comprehensive UK Right to Work check, covering all types of backgrounds and eligibilities to work in the UK. Our customers will either obtain a statutory excuse (subject to two further steps) or a detailed overview of the individual’s right to work status based on evidence we collected from them.   

Process

Using this combined check, we’ll verify UK right to work digitally for holders of valid British and Irish passports. When digital verification is not successful or appropriate, we will ask individuals to supply proof of their right to work in the UK.  

When right to work has been verified digitally, we will provide a report which provides a statutory excuse against liability for a civil penalty in the event of illegal working (subject to two further steps). 

Where individuals supplied us with a Home Office immigration share code, we will provide the profile page confirming the individual’s UK right to work status which provides a statutory excuse (subject to two further steps). 

Where other evidence of right to work is provided, we will review and provide advice on what action is required to obtain a statutory excuse. 

Results 

Completed – Green  

When the UK right to work status has been confirmed digitally. You must -  

  1. Satisfy yourself that the photograph and biographic details (for example, date of birth) on the output from the IDVT (digital identity document validation technology) check are consistent with the individual presenting themselves for work (i.e. the information provided by the check relates to the individual and they are not an imposter). 
  2. Retain a clear copy of the IDVT identity check output for the duration of employment and for two years after the employment has come to an end. 

Please see Employers' right to work checklist - GOV.UK (www.gov.uk) for further information.  

When the UK right to work status has been confirmed via the Home Office immigration status online tool.

You must -  

  1. Satisfy yourself that any photograph on the online right to work check is of the individual presenting themselves for work. 
  2. Retain a clear copy of the response provided by the online right to work check (storing that response securely, electronically or in hardcopy) for the duration of employment and for 2 years afterwards. 

Please refer to Employers' right to work checklist - GOV.UK (www.gov.uk) for further guidance. 

Completed – Amber 

The individual has provided evidence to indicate that they have right to work in the UK. You must undertake a manual right to work in the UK check. You must –  

  1. Obtain original documents from either List A or B of the Home Office’s acceptable documents guidance (we will tell you what documents the individual provided to us). 
  2. Check that the documents are genuine and that the person presenting them is the prospective or existing employee, the rightful holder and allowed to do the type of work you are offering.  
  3. Make a clear copy of each document in a format which cannot manually be altered and retain the copy securely: electronically or in hardcopy. You must also retain a secure record of the date on which you made the check. 

Please refer to Employers' right to work checklist - GOV.UK (www.gov.uk) for further guidance.  

Completed – Red 

The individual has not provided any evidence of their right to work in the UK. You should discuss this with the individual.  

UK Right to Work (Digital) 

This is our digital only UK right to work check. For individuals that meet the government’s criteria, this check offers the simplest and easiest way to prove their eligibility to work in the UK.  

Process

We’ll verify UK right to work digitally for holders of valid British and Irish passports.  
  
When UK right to work has been verified digitally, Verifile will provide a report which provides statutory excuse against liability for a civil penalty in the event of illegal working (subject to two further steps). 

When digital verification is not successful or appropriate, the report will state why.  

Results

Completed – Green  

UK right to work status has been confirmed digitally. You must undertake two steps -  

  1. Satisfy yourself that the photograph and biographic details (for example, date of birth) on the output from the IDVT check are consistent with the individual presenting themselves for work (i.e. the information provided by the check relates to the individual and they are not an imposter). 
  2. Retain a clear copy of the IDVT identity check output for the duration of employment and for two years after the employment has come to an end. 

Please refer to Employers' right to work checklist - GOV.UK (www.gov.uk) for further guidance.  

Completed – Red 

UK right to work status has not been confirmed digitally. An alternative method of checking their right to work is required.  

UK Right to Work (Audit) 

This check, unlike the other two, offers customers who check right to work in-house, a second opinion on the documents they collect. 

Process

You will undertake a right to work in the UK check for the individual. We will audit the document copies you provide to us. We will confirm whether, in our opinion, the copies you have taken provide statutory excuse against liability for a civil penalty in the event of illegal working.  

We will advise you of any work restrictions the individual may have (e.g. they have a student visa that only allows limited hours of work during term time) and any necessary follow-up actions, such as checking university term dates. We'll also obtain 'Positive Verification Notices' when applicable and will prompt you a month before any necessary document re-checks are due.  

Results

Completed – Green 

Our audit has concluded that the individual has the right to work in the UK. We have checked that documents from either List A or B were seen. You should have statutory excuse providing you have - 

  1. Checked that the documents are genuine and that the person presenting them is the prospective or existing employee, the rightful holder and allowed to do the type of work you are offering.  
  2. Made a clear copy of each document in a format which cannot manually be altered and retain the copy securely: electronically or in hardcopy. You have retained a secure record of the date on which you made the check. 

Completed – Amber 

Our audit has concluded that the individual has a time limited right to work in the UK. We have checked that documents from either List A or B were seen. You should have statutory excuse for that period, providing you have:

  1. Checked that the documents are genuine and that the person presenting them is the prospective or existing employee, the rightful holder and allowed to do the type of work you are offering.  
  2. Made a clear copy of each document in a format which cannot manually be altered and retain the copy securely: electronically or in hardcopy. You have retained a secure record of the date on which you made the check. 
  3. Followed any additional instructions such as checking term dates and scheduling a follow up check when the right to work status expires.  

Completed – Red 

The individual does not appear to have the right to work in the UK, or in our opinion, there is no statutory excuse. You should discuss this with the individual. 

If you have any questions about how this update affects you, please speak to your Customer Success Manager or contact our Client Services Team on +44 (0)1234 339350. 
 

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